Looking for an HR Admin Officer
Location: Braybrook/ Springvale/ Richmond
Reports to: People and Performance Manager
Employment type: Full time Fixed -term 12-month contract
Role purpose:
The HR Admin Officer plays a key role in supporting HR operations by managing administrative tasks, maintaining employee records, ensuring compliance with HR policies, and assisting with recruitment, onboarding and learning & organisational development initiatives. This role requires strong attention to detail, organisational skills, and the ability to handle confidential information professionally.
What we are looking for:
1. HR Administration & Compliance:
- Maintain and update employee records in HR systems, ensuring accuracy and confidentiality.
- Assist in drafting HR policies, procedures, and employment contracts.
- Ensure compliance with workplace laws, awards, and company policies.
- Handle employee inquiries regarding HR policies and benefits.
- Assist in managing Work Health & Safety (WHS) records and compliance.
- Support disciplinary meetings by taking minutes and documenting actions.
- Maintain and organise HR files (physical and digital) following company policies.
2. Recruitment & Onboarding Support :
- Assist in posting job advertisements and screening resumes.
- Schedule interviews and coordinate communication between candidates and hiring managers.
- Conduct pre-employment checks such as reference and background checks.
- Assist conduct onboarding sessions for new employees.
3. Employee Engagement & Support:
- Assist in organising employee engagement activities, training, and events.
- Support the administration of the e-learning system, including adding new users, assigning relevant courses, and tracking course completion.
- Support internal HR projects and initiatives.
- Maintain HR reports, including recruitment tracking and compliance records
4. General Administrative & Ad-hoc HR Support:
- Assist with drafting HR-related communications, letters, and notices.
- Coordinate HR meetings and prepare minutes as required.
- Undertake ad-hoc administrative tasks as directed by the HR team.
The above list is not exhaustive and the role may change to meet the overall objectives of the company. Fulfil other duties as required by the manager
Who you are:
- Proven experience in HR administration or general HR support roles.
- Strong organisational and time-management skills.
- High level of attention to detail and ability to handle confidential information.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, Outlook) and HR systems.
- Ability to work independently and as part of a team Attention to detail and the willingness to raise and resolve issues.
- Able to prioritise task and manage several projects and tasks simultaneously
- Excellent communication skills both written and verbal
- A proactive and results driven approach
- Willingness to assist others.
What’s in It for You:
- SCHADS Award with all entitlements.
- Up to $15,900 salary packaging, plus $2,650 meal and entertainment card benefits.
- Flexible working arrangements, with partial work from home, allowing work/life balance.
- Excellent workplace culture with ongoing support, training, and development.
- Great benefit with Employer-funded Paid Parental Leave (Conditions applied).
- Wellness being with Employee Assistance Program (EAP) and Wellness Activities Subsidy.
- Free Flu shots
Make your move:
Ready to embark on an exciting journey with AVWA? Send your resume and cover letter highlighting your passion to
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Online Application Form
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Please note: We will be immediately shortlisting applicants and will close the position as soon as we find the right candidate. Apply now.
